Executive Assistant

Job description

To strengthen our Chairman Office, we are looking for an: EXECUTIVE ASSISTANT ROLE: Reporting to the Chief of Chairman Office - Corporate, you will be responsible of providing high-level administrative support for the corporate activities of the Chairman Office, including: - Answering and filtering incoming telephone calls - Managing a complex agenda and arranging meetings with internal and external stakeholders - Sorting all incoming correspondence and highlighting priorities - Typing high-quality written materials both in French and English - Managing contacts and mailing database - Efficient retrieving and filing system - Reception of high-level visitors - Organization of logistics (incl. meeting rooms, videoconference, catering, announcements, invitations) for meetings - Coordinating travels for the Chairman and key business stakeholders - Responsible for office management (maintaining general supplies stock levels, management of meeting rooms, addressing maintenance issues with Facilities and IT) - Expense claims, processing invoices and liaising with accounts department for payments follow-up PROFILE: - Solid administrative experience in a corporate environment reporting to C...