Architectural Operations Administrative Assistant

Job description

We are currently looking to hire an Operations Administrative Assistant to work closely with our Operations Manager and support our Architecture Division. This position will require you to work full-time in our Rochester, NY headquarters office. Duties: - Work closely with Operations Manager on overhead expenses and financial reporting. - Provide general administrative support as needed. - Assist with AIA contract documents, letter proposals. - Work with Project Managers- assist with project initiation set up and review invoicing. - Perform other duties to support Operations Manager and division as assigned. Requirements: - Expertise in Microsoft Word, PowerPoint and Excel with the ability to navigate complicated spreadsheets and pivot tables. - Ability to work independently and as part of a team. - Manage multiple tasks and adjust priorities. - Strong interpersonal and communication skills, both written and verbal. - High attention to detail with organizational, prioritization, time management and follow-up skills. - Minimum of 5 years experience working in a similar or related position. - Bachelor’s degree in Business Administration, preferably a concentration in Accounting. Sala...