Leasing Administrative Assistant (Retail)

Job description

Role impact: To support the Leasing Executives and Leasing Directors in preparing offers to lease, work schedule process, preparing correspondence, preparing tenant packages, and communicating with company personnel, tenants and potential clients. What you will deliver: - Prepare, collect and organize supporting documentation for new leases and lease renewals: offer letters, schedule C-1's, annotated lease plans, unit fact sheets, space drawings, with mentorship from the Leasing Executive/Director and/or Legal Department; - Perform administrative duties, including correspondence, reports, statements and agreements, photocopying, faxing, taking meeting minutes, coordinating travel arrangements, organizing and maintaining files and answering phones; - Coordinate all meetings, booking meeting rooms, preparing all meeting materials and arranging for audio-visual equipment, flip charts, etc; - Assist with the preparation of the department budget and reconciliation process, as required; - Process for payment all department invoices, and expense reports for the Leasing Executive/Director; - Design and prepare leasing packages for potential clients, including PowerPoint presentation; - Pre...