Junior Document Controller

Job description

Your Opportunity Stantec is seeking a detail-oriented and organized Junior Document Controller to support project operations across multiple sites. This role will assist in managing project documentation, coordinating communications, and ensuring efficient document control processes are maintained in accordance with project requirements. Your Key Responsibilities: - Attend project meetings and prepare accurate meeting minutes. - Process and track Submittals and RFIs, including distribution and return. - Process monthly invoices in accordance with project requirements. Assist with Change Management documentation, including: - Change Order Requests (COR) - Notices of Proposed Change (NPC) - Change Orders (CO) - Maintain and update project logs (RFI, submittals, change management, etc.). - Archive project emails into appropriate folders and systems. - Coordinate and transmit documents to clients and subcontractors. - Schedule and coordinate meetings, including booking and logistics. - Act as a point of contact on-site for document control support. Support safety protocols, including: - Headcount tracking. - Distribution of HASP and orientations. - Order and manage office/site supplies...