Executive Administrative Assistant

Job description

Your Contribution As an Executive Administrative Assistant reporting to the Vice President of Thermal and Fluid Systems NA, you will provide comprehensive support to the Business Group Vice President and leadership team, working closely with department directors to ensure smooth daily operations. This role manages complex calendars, coordinates meetings and events of all sizes, oversees travel arrangements, assists with approval processes, & manages special projects. This role is responsible to: - Provide executive level, professional administrative support to VP and the leadership team. - Consistently manage what reaches the VP, filtering requests, and protecting focus time. - Handle confidential and non-routine information and explain policies when necessary. - Prepare high-quality presentations, reports, and documents using Microsoft PowerPoint, Excel, Word & other systems as required. - Draft and design general correspondences, memos, charts, tables, graphs, business plans, etc. Responsible for accuracy and clarity of communications final copy. - Manage complex calendars, coordinate logistics for small and large gatherings, schedules meetings, and ensure appropriate documentati...