Administrative Assistant III

Job description

The Administrative Assistant III provides advanced administrative, operational, and budgetary support to senior leadership, including the Vice President or department head, and supports departmental staff as needed. This position requires a high level of professionalism, discretion, and independent judgment, along with a thorough understanding of departmental operations, policies, procedures, and organizational priorities. The role coordinates and maintains departmental and divisional budget tracking and reconciliation processes, monitors expenditures, resolves discrepancies, processes requisitions and appropriation transfers, and assists with budget and expense reporting in accordance with established policies. The position may have limited authority to approve purchases or requisitions. The Administrative Assistant III supports departmental projects, initiatives, and programs and may manage multiple assignments simultaneously. The position may serve on committees and supports meeting activities by collecting agenda items, preparing and distributing agendas, attending meetings as needed, recording meeting minutes, and ensuring timely dissemination of minutes and follow‑up material...