Accounts Payable Specialist - Trademark

Job description

RESPONSIBILITIES: Process and verify a high volume of invoices daily (100+), ensuring proper documentation, coding, and approvals prior to payment. Route construction invoices to project managers and service invoices to the service department for timely approval. Maintain accuracy and compliance in all A/P data entry, correcting discrepancies and ensuring proper general ledger coding. Review vendor reports and select appropriate vendors to meet budget requirements for weekly check runs. Perform weekly check runs, post ACH payments, and transmit payments to the bank. Print, obtain signatures, and distribute checks as required. Post recurring expenses such as insurance, leases, and utilities. Receive, distribute, and scan all incoming USPS mail and accounts payable invoices into the accounting system. Approve weekly checks within the bank platform and maintain payment documentation. Respond promptly to vendor inquiries via phone and email regarding payment status. Set up new vendors in the system, ensuring all W-9s and certificates of insurance (COIs) are collected and current. Complete vendor credit applications and process employee reimbursements. Review vendor statements to ensure...