Executive Assistant - Operations (Onsite)

Job description

Core Hours: Monday - Friday, 8am-5pm Purpose and Scope: The Executive Assistant provides confidential administrative and technical support to the SVP Operations and the Operations Leadership Team, serves as a liaison with internal and external contacts, and ensures efficient office operations. Essential Duties & Responsibilities: - Responsible for all administrative functions supporting the SVP Operations. - Efficiently organizes and manages the SVP Operations’ calendar, scheduling meetings and preparing conference rooms with necessary equipment, supplies, and catering when required. - Records meeting minutes and ensures follow-up on action items. - Anticipates, prioritizes, and addresses urgent needs for the SVP Operations. - Provides calendar management and scheduling support to OLT members as needed. - Coordinates and helps plan Operations team events, including Town Hall meetings and employee appreciation gatherings. - Adapts quickly and smoothly to constant changes in a fast-paced work environment, maintaining flexibility and an adaptive attitude. - Exercises independent judgment to prioritize tasks and delegates responsibilities appropriately. - Maintains regular communicatio...