Office Administration & Archive Specialist

Job description

KWS Türk is looking for an Office Administration & Archive Specialist for our HQ in Eskişehir . In this versatile role, you will provide organizational and administrative support to the Business Support Manager, working closely with internal and external stakeholders to ensure smooth operational processes. This position is full-time and permanent . Your Responsibilities: - Organize and coordinate logistics for employees, management, and visitors (e.g. visa processes, travel, accommodation) - Liaise with local authorities and assist with administrative operations and approvals - Manage the company fleet (e.g. vehicle bookings, maintenance, mileage tracking, traffic fines, reporting) - Collaborate with internal departments on reporting, process improvements, and administrative tasks (e.g. invoice handling, onboarding/offboarding) - Maintain and update personnel and asset data in coordination with IT (e.g. device replacements) - Coordinate with the accounting teams regarding invoices, tax matters, and customer postings - Handle processes with local authorities (e.g. tax office, notary, bank, municipality) - Coordinate with external service providers (e.g. catering, car rental) and res...