Bid Coordinator

Job description

Bid Coordinator Department: Sales: Employment Type: Full Time: Location: USA Chicago: Reporting To: John Hollner: Description: The Regional Bid Coordinator provides administrative, operational and content development support for the bid management process within the region. This role ensures that bids are prepared efficiently, documents are maintained accurately, and all deadlines are met, allowing the bid team to focus on strategy and content development. Support regional bid teams by assisting with the identification, tracking, and coordination of new RFP and tender opportunities, helping ensure Sales and Bid Managers are aware of relevant opportunities in a timely manner. Key Responsibilities: - Maintain bid schedules, milestones, and delivery across regional opportunities. - Prepare and format bid documents, templates, and presentations to quality standards. - Draft and edit proposal sections under Bid Manager guidance, ensuring clarity and message alignment. - Manage RFP/RFI analysis, segment requirements, and coordinate task ownership across stakeholders. - Coordinate communication between bid teams, SMEs, and external contributors. - Maintain bid content libraries, version c...