Administrative Specialist

Job description

ILLUSTRATIVE DUTIES: Administrative Support and Communication: - Administer and maintain the Florida 4-H Online system as a primary administrative function, including youth and volunteer enrollment, volunteer approvals, screening status tracking, event registration support, and other tasks in accordance with program requirements. - Serve as the primary point of contact for administrative inquiries related to enrollment, registration, and system access, including responding to phone calls and emails from volunteers, families, and the public. - Respond to volunteer inquiries related to club financial processes and bookkeeping procedures, providing accurate information and guidance within established policies. - Manage incoming and outgoing office communications, including phone calls, mail, email, and internal correspondence. - Handle confidential and sensitive information with discretion and in accordance with County, University (UF/IFAS), and Florida 4-H policies and guidance. Document and Record Management: Arrange travel, training, and events. Prepare agendas and materials for meetings and record minutes when necessary. - Maintain the 4-H Online system, including youth and volunt...