Meetings & Events Coordinator

Job description

Description The Meetings & Events Coordinator provides comprehensive administrative and logistical support for events. This role involves managing event details, coordinating vendors, handling communications, and ensuring smooth event execution. The Meetings & Events Coordinator works closely with Sales Representatives to execute on the contracts developed between the Sales Representatives and the Client. The Meetings & Events Coordinator collaborates closely with the TRMF Hospitality team to provide support for diverse types of group events, from corporate retreats, motorcoaches, weddings, reunions, to large-scale conferences. Event Coordination: - Coordinate all aspects of the event, from planning, logistics, and execution. This includes venue set-up, catering arrangements, audiovisual setup, and attendee accommodations. This includes creating and releasing tickets and room blocks. - Plan and facilitate weekly catering meetings with the Hospitality team. Administrative Support: - Manage event orders, maintain records of bookings, handling payments, and preparing event documentation. - Processing invoices and tip sheets in three to five business days. Communication: - Coordinating...