Executive Assistant

Job description

The Executive Assistant is part of the Office of the Vice Provost for Research and Innovation (OVPRI) at Vanderbilt University and is a key individual contributor responsible for providing high-level, strategic administrative and operational support to the Vice Provost for Research and Innovation (VP-RI). The role manages complex scheduling, travel, and meeting logistics, prepares confidential briefing materials, and supports the successful execution of key strategic initiatives by coordinating multiple activities in a fast paced environment with minimal supervision. Duties range from standardized office support assignments to performance of administrative duties involving high-level decision-making and judgment, including managing walk-in and phone interactions; screening and responding to incoming correspondence; preparing meeting notes, written reports, and slide decks that support leadership decision-making; providing administrative and project support to other staff in the Office of the Vice Provost for Research and Innovation as needed; and handling day-to-day problems and challenges in those areas. Reporting directly to the Vice Provost for Research and Innovation (VP-RI), t...