Executive Assistant

Job description

Executive Assistant Position Summary: Hourly position Onsite based out of our Tampa, FL location The Executive Assistant is a trusted partner to senior executive leaders, providing high-level administrative and operational support in a fast-paced, complex environment. This role requires sound judgement, exceptional organizational skills, and the ability to anticipate executive needs while managing multiple priorities with discretion and professionalism. Our Tampa location is the corporate headquarters of Catalent. The Role: Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions Act as a key liaison with other Executive As...