Administrative Assistant Senior

Job description

Overview The Administrative Assistant Senior provides high-level administrative support to the Vice President & Director of Athletics and Deputy Directors. This role is central to the daily operations of the division, requiring discretion, sound judgment, and the ability to manage competing priorities in a fast-paced environment. The Administrative Assistant Senior serves as a key liaison between athletics leadership, coaches, university partners, conference staff, and external stakeholders. Responsibilities: - Manage complex calendars, scheduling, and correspondence for athletics leadership. - Screen and prioritize requests, meetings, and communications with a high level of discretion. - Coordinate travel, including itineraries, logistics, and reimbursements. - Plan and execute meetings, events, and special functions (e.g., banquets, receptions, retreats). - Prepare agendas, briefing materials, reports, and meeting minutes. - Monitor and coordinate projects and initiatives across the athletics department. - Serve as a liaison between athletics and internal/external stakeholders, ensuring effective communication and follow-through. - Keep leadership informed of time-sensitive matte...