Program Administration Specialist

Job description

Job Overview The Program Administrative Assistant will support the Group-3 Portfolio by providing administrative assistance, coordinating office activities, and ensuring the efficient operation of the office. Responsibilities will include managing schedules, arranging meetings, arranging travel, preparing reports and purchase requisitions, maintaining program system processes, and communicating with team members and clients. The assistant will play a vital role in maintaining organizational efficiency and supporting the program's administrative needs. Essential Functions: - Provide administrative support to the Contracts Manufacturing Portfolio program, including scheduling and coordinating meetings, maintaining calendars, and coordinating office activities. - Communicate effectively with team members, clients, and subcontractors to support program activities. - Facilitate project meetings by preparing agendas, documenting action items, and ensuring timely follow-ups and resolutions. - Prepare and edit correspondence, presentations, program reports, and other documents to ensure consistent information flow. - Manage and organize files, records, and databases, ensuring data accuracy...