Executive Assistant

Job description

Location: Irvine, CA (5 days onsite) Type: Full-time About Field AI: Field AI is building advanced AI systems to power real-world autonomy. As a fast-growing company at the forefront of innovation, we move quickly and operate with high standards, supporting leaders who are shaping the future of AI. Role Overview: We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our C-level leadership. This role is critical to the day-to-day effectiveness of our leadership team. You will act as a trusted partner, managing priorities, anticipating needs, and ensuring seamless operations across scheduling, communications, and executive initiatives. What You’ll Get To Do: - Manage complex and dynamic calendar scheduling across multiple time zones, prioritizing meetings and resolving conflicts - Coordinate domestic and international travel, including itineraries, scheduling details, and expense reconciliation - Serve as a gatekeeper for the C-level leadership’s time, ensuring focus on highest-impact priorities - Support meeting preparation, including agendas, materials, note-taking, and follow-ups on action items - Draft and manage communications on behalf of...