Catering and Conference Coordinator

Job description

This position is responsible for meetings, banquets, weddings and special events for sales and catering, on and off property, from the creation of the event to the final follow-up. The coordinator assists with the organization of the events, financial planning and budgeting for the events and supervises the events as they happen. The coordinator also promotes and up sells the property to various market segments to obtain more catering business and to increase revenue. Manage group bookings coordinated through Sales and Catering Serve as the primary liaison between clients and all departments supporting events Maintain organized event files and follow established checklists to track progress and ensure all event details are completed, including rooming lists, transportation, meeting logistics, restaurant reservations, shipping arrangements, and payment information Perform daily account maintenance within the Delphi system Provide administrative support for group bookings, including maintaining files, creating contacts, answering phones, and scheduling client meetings Prepare and distribute informational memos to supporting departments Be present during assigned events to ensure smoo...