Administration Specialist;8089-401-N

Job description

For over 125 years, Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens and currently offers 160-plus programs and services for children, youth, adults, seniors, and those struggling with mental illness. The Administration Specialist provides administrative support to the COO, General Counsel, CFO and Counsels of Legal Affairs. DUTIES AND RESPONSIBILITIES: - Maintain calendars - Set up and coordinate meetings with Boards and committee members, - Interact with Board of Trustees; organize Board material for Trustees’ meetings - Organize New Board Member Orientation Packets - Send out Agency announcements - Draft correspondence relating to lawsuits, estates, leases and other legal matters - Maintain all Corporate books and Corporate Compliance Policies manual - Field incoming calls and redirect to the right parties/departments - Ensure mail is posted, stamped and properly distributed - Maintain comprehensive files for Executive Office and Legal Department - Prepare check requests for various vendors real estate taxes, violations and arbitrators, attorneys’ fees, settlement agreements, staff travel etc. - Prepare...