Administrative Assistant / HPM

Job description

The Administrative Assistant is responsible for handling documentation and correspondence in support of one or more managers. Responsibilities: Requirements: - Create and maintain project information in project management system; create subcontracts, purchase orders, change orders and their respective attachments as well as generating transmittals per Project Manager’s request for plans and specifications and pay requests. - Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project, fax or email correspondence to the field or other locations as needed. - Coordinate invoice routing and monitor payments to subcontractors and vendors. - Enter and maintain client and prospect data in automated system. - Generate and edit contract based documents through contract negotiations to produce final AIA owner contract documents. Produce owner AIA change orders as required. - Answer and direct phone calls or take messages for appropriate parties. - Verify insurance certificates and follow up to insure proper coverage is in place. - Greet and welcome persons entering the office, determine the nature and purpose of visit, and direct...