Business Executive Assistant

Job description

We are looking for a sharp, detail-oriented Business Executive Assistant to act as a central hub for our operations. Unlike a traditional EA role, this position is deeply integrated into our revenue cycle and business logistics. You will be responsible for managing the billing process for new sales, ensuring clients pay on time, and orchestrating our presence at national conferences. The ideal candidate is someone who is as comfortable in a spreadsheet as they are booking a complex multi-city travel itinerary. Key Responsibilities: - Generate and send invoices for new sales and recurring renewals. - Proactively follow up with clients on outstanding payments to ensure healthy cash flow. - Maintain organized records of all billing communications, vendor registration, and payment statuses. - Research, book, and manage end-to-end travel (flights, hotels, ground transport) for the business dev team. - Handle registration, booth logistics, and materials shipping for industry trade shows and conferences. - Reconcile travel expenses and ensure they align with company budgets. - Act as a professional point of contact for clients regarding administrative and billing inquiries. - Suggest and...