Business Administrative Assistant II

Job description

HIRING A BUSINESS ADMINISTRATIVE ASSISTANT II IN HOUSTON: ACCOUNTABILITY: Responsible for providing administrative support to our multidisciplinary project management staff. Assists with developing procedures for the administrative team and mentoring of junior admins. Collaborative spirit, excellent communication skills, creativity, and initiative to support our teams on current and incoming projects. Exceptional support for our clients and internal staff. ESSENTIAL FUNCTIONS: - Collaborate on enhancing administrative procedures and processes. - Provide training, guidance, and mentorship to other administrative staff as needed. - Manage fee proposals, pipeline, project setups, schedule of values/pay applications accurately and efficiently. - Organize project specifications. - Coordinate prime work administrative processes and support compliance obligations for PICs and PMs. - Assist with document management, conformed sets, CAD releases, and electronic transfers. - Coordinate meetings, meeting room setups/cleanups, and catering for various in-house meetings. - Coordinate travel arrangements. - Manage expense reports, credit card reconciliation, and maintain calendar(s) for key pers...