Senior Executive Assistant

Job description

Senior Executive Assistant - ( 260001M9 ) Description A Brief Overview: This position provides assistance to System Chief Medical Officer in the handling and recommendations of a variety of important and highly confidential administrative matters. What You Will Do: Monitor the following: - Executive’s calendar to ensure smooth flowing schedule, appointments, and events to be attended or conducted by the Executive on an ongoing basis - Preparation for events, - Travel arrangements for all Executive’s trips including itineraries and information as to where and how they may be contacted; ensure alternate Executive back up is in place during their absence. Maintain and submit Executive’s miscellaneous monthly business expense reports. Process dues, fees, membership subscriptions, seminar registration fees as required. Review, submit invoices for payment. - Greet visitors arriving to meet Executive; assist with local accommodations or travel if required. - Review and prioritize all incoming internal and external mail. - Monitor emails for urgency - print, respond and/or prepare background info for more efficient response from Executive. - Prepare/update meeting presentations with the us...