Program Administrator

Job description

The Program Administrator provides comprehensive operational, administrative, and event coordination support to the division. This role works closely with, and serves as backup to, the Operations Manager and Business Manager, providing support to the division’s budgeting and reporting activities, as well as maintaining division records and systems and assisting with day-to-day requests. Through these efforts, the Program Administrator helps ensure efficient operations and effective communication across the division, serving as a key liaison among research staff, sponsors, and internal support such as IT, facilities, security, finance, and human resources to ensure smooth execution of division activities. Responsibilities: Administrative and Financial Operations - Support administrative processes including timekeeping compliance, training tracking, work authorizations, and travel request/expense approvals (as backup approver). - Maintain administrative records, databases, templates, and documentation, including equipment inventories, software licenses, and division-wide processes. - Monitor and update the division’s SharePoint site, including operational guidance, document archiving...