School Secretary vacancy at Whitstone Community Primary School

Job description

Grade: 1 Responsible To: Headteacher: Direct Supervisory Responsibility: None: Indirect Supervisory Responsibility: None: Important Functional Relationships: Internal: Headteacher, school management team, teaching and non-teaching staff, pupils. External: Local Authority, Council Departments, other Schools and Colleges, Suppliers of goods and services, visitors to the School. Main Purpose of Job: To provide administrative and clerical support to the School and to be the first point of contact with the general public in person and by telephone. Main Duties and Responsibilities: 1. To welcome visitors, ensuring signing in procedures are followed, to receive and prioritise incoming telephone calls and deal with them appropriately taking messages as required. 2. To provide a professional and confidential secretarial service for the school including word processing of correspondence, reports, publications and other documents as required. 3. To sort, distribute and administer incoming and outgoing mail. 4. To update SIMS and other school records ensuring all files remain up-to-date and in accordance with Data Protection legislative requirements and to participate in maintaining back-up s...