Meeting Planning & Hospitality Associate

Job description

Solutions for Today’s Challenges. Vision for Tomorrow’s Opportunities. Join William Blair, the Premier Global Partnership. The Meeting Planning & Hospitality Associate will assist in the planning of small to mid-size meetings and events. Manage event logistics, including offsite restaurant sourcing, hotel meeting space selections, group transportation, food and beverage selections, and more. Ensure meeting room set-up is aligned with established requirements. Assist internal Hospitality colleagues with 150 N. Riverside operations as requested. Process meeting related bills for payment. Perform maintenance and updates to internal vendor lists and maintain an organized workspace. Qualifications: - Source and secure hotels, restaurants, and/or event venues that align with client needs, budget, and overall vision for small to mid-sized William Blair meetings and events. - Negotiate contracts, pricing, and contract terms with hospitality partners and vendors. - Serve as the main point of contact between internal clients and external vendors. - Plan and manage all event logistics, including transportation, accommodations, private dining and menu selection, room set-ups, and more. - Devel...