RE&WS Facilities Services Assistant - Generalist

Job description

Note: This is an in-office role in our Philadelphia Office The Role: Reception/Conference/Meeting Rooms Setup and Catering: Perform all duties related to reception/switchboard including call and visitor handling Meet, greet and announce visitors in a professional manner Ensure visitors are identified in accordance with security procedures. Handle hotspot/visit office space requests as required Monitor booking tool and communicate/liaise with colleagues booking conference rooms to verify requirements and expedite changes Physical set up / break down of rooms for meetings Ensure conference rooms and meeting rooms are stocked with equipment and/or refreshments daily, as required Monitor to ensure housekeeping standards are maintained in conference/meeting rooms Track upcoming conference/meeting room bookings: Ensure conference/meeting rooms are set-up as requested Organize catered meals and provision of special equipment, as required Perform daily maintenance and inventory of basic meeting room equipment such as speaker phones, tables and chairs, projector screens, lighting and heating/air conditioning Proactively ensure that excellent housekeeping standards are maintained in conferen...