Facilities Admin Support I

Job description

General Summary The Facilities Administrative Support I is responsible for coordinating the day-to-day functions such as supply oversight, complex filing, event and meeting planning, coordinating calendars and accommodations, and overall office support. Provides administrative support to other departments as needed. Having the knowledge and skills to be able to use your own judgement and be able to receive minimal instruction will be essential to complete daily work. Specific Duties and Responsibilities: - Assist Facilities and Unified Communications with event planning and meeting support, this includes coordinating set-up, event tear-down, and clean-up* - Coordinate orders, inventory and distribution of office supplies, janitorial supplies, coffee, tea, and related supplies as it relates to the needs of Site Services, events, and meeting support - Coordinate arranging off-site visits for staff, often located outside main Alameda campus by identifying clients’ requirements and expectations for each event/visit* - Support various Facilities teams (such as Technicians, Project Staff, General Office Staff, Unified Communications, Equipment Maintenance, EH&S, Security, Fitness Center,...