Billing Coordinator (Temp to Perm)

Job description

General Job Description: Under the direct supervision of the Facility Service Operations (FSO) Manager, this position will be responsible for the timely preparation of accurate costing and billing of service work for their designated Project Managers and technicians. Essential Duties & Responsibilities: Any other duties and responsibilities as assigned by the FSO Manager. Send invoices by mail, email, or billing portal Review and fix rejected work orders. Post credits and submit rebills for invoicing. Review all quoted work orders: Auto-bill quoted work orders that meet billing requirements, Update the quote source on the work order if required by the project manager, Add a Billing Status note explaining why a work order can’t be billed, Log unbillable work orders in Smartsheet for the PM to review and update, Check Smartsheet daily for updates or follow-ups on open work orders, Update the completion date in Smartsheet when a work order is ready to bill (this archives it), Update the Billing Status note whenever there’s a follow-up or new information, Review all open work orders and confirm why they remain open; follow up with the PM or technician if needed Review all service call...