A/P Coordinator

Job description

Job Description: JOB PURPOSE: Primary responsibility for accounts payable system including new vendor setup and maintenance, matching purchase orders with packing slips, and entering invoices to ensure that Alphia is making correct payments for all products and supplies. Includes check writing and maintaining accurate sales and use tax records for compliance with all state and federal regulations. DESCRIPTION OF ESSENTIAL DUTIES: - Maintain vendor files on computer and paper files. - Review all incoming bills and invoices for accuracy. - Match invoices to purchase orders and receivers. Locate missing information as needed. - Check purchase order requisitions against budget codes to ensure accurate costing of all purchase orders. Verify manager approval before payment of invoice. - Receive purchase orders and enter statements into accounting system. - Calculate and pay appropriate state sales tax. - Track state use tax on all appropriate invoices. - Complete weekly accounts payable check run. Manage accounts payable to take advantage of discount terms when available. - Timely payment of bills as to not incur finance charges. - File paid invoices and documentation as needed. - Mainta...