Clinical Trial Payments and Administration Coordinator

Job description

What You'll Do: Clinical Trial Payment Operations - Receive, review, and validate invoices from investigative sites, ethics committees, competent authorities, and vendors - Process site and study payments in CTMS, ensuring correct milestone achievement, payment amounts, and payee information - Track, reconcile, and follow up on payments to prevent delays, discrepancies, or duplicate payments - Support the cleanup and resolution of CTMS payment, invoice, and milestone backlogs Study Budget & Financial Support: - Prepare and maintain site payment trackers and payment overview tables for Clinical Project Managers - Support of ongoing financial tracking - Assist with administrative follow‑ups related to site payments Documentation & Compliance: - Scan, file, and maintain electronic and paper‑based payment documentation, contracts, and invoices in line with EU and country‑specific retention requirements (minimum 10 years) - Maintain audit‑ready records in QA‑approved filing rooms - Support audits, inspections, and QA activities through accurate and complete documentation Systems & Tools: - Enter, verify, and reconcile patient milestones and payment data in CTMS - Maintain internal payme...