Project Coordinator

Job description

H.J. Russell & Company is seeking a detail-driven, ambitious Project Coordinator to support project accounting and compliance activities. This role is hands-on with project set-up, subcontract/purchase order administration, certified payrolls, payables coordination, and tracking MBE/WBE participation to meet contract goals. You’ll partner closely with project teams and the Regional Controller to keep projects audit-ready, compliant, and financially on track. Key Responsibilities: - Project Set-Up in CMIC/CMiC: Create and maintain new project records, cost codes, budgets, vendors, and user permissions; ensure alignment with contract terms and internal controls. - Subcontracts & Purchase Orders: Draft, route, and issue subcontracts/POs; confirm scope, insurance/bond requirements, and risk/compliance attachments; maintain fully executed files. - Certified Payroll Management: Collect, review, and process certified payroll reports from internal teams and trade partners; reconcile errors, post to required systems/portals, and maintain weekly compliance logs. - Trade Partner Payables Support: Assist with invoice intake, 3-way match (contract/PO, receipt, invoice), lien waivers, and paymen...