Executive Assistant

Job description

POSITION SUMMARY: The Executive Assistant provides administrative and operational support to the Executive Vice President, helping ensure efficient day-to-day operations and effective coordination of priorities, communication, travel, and meetings. This role serves as a key partner in managing schedules, preparing materials for leadership discussions, coordinating internal and external meetings, and supporting executive-level activities. Because the organization is part of a global company headquartered in Germany, the role will also interact with international leaders and support visits and coordination with colleagues from the German parent company. The ideal candidate is organized, proactive, and comfortable managing multiple priorities while maintaining professionalism and discretion. Executive Administrative Support: •Manage the EVP’s calendar, schedule meetings, coordinate priorities, and resolve scheduling conflicts. •Monitor and organize incoming communications, draft responses when appropriate, and track follow-up items. •Help track key deadlines, deliverables, and leadership commitments. Travel & Expense Coordination: •Arrange domestic and international travel including f...