Executive Assistant with German, Dutch or French - in Lisbon

Job description

Company: Mercer Description: We are seeking an Executive Assistant to join our Team at Mercer. You will be joining us in building Oliver Wyman’s new hub in Lisbon. This is a hybrid role that has a requirement of working at least three days a week in the office. As an Executive Assistant you will provide executive level administrative support to 2 - 3 Partners. Your key responsibilities will be: complex meeting schedule management, communication with external and internal clients, travel coordination, maintaining marketing CRM database and expense processing. We will count on you to: Daily administration (60%) Maintain diaries for Partners, scheduling internal and external meetings, conference calls, video conferences, communicating with clients and infrastructure staff as appropriate. Coordinate travel and accommodation, book cars, rail tickets, etc. Prepare letters, proposals and other documents Prepare monthly timesheets and expense reports for each assigned Partner and Principal. Assist with greeting clients, booking and setting up meeting rooms and organising catering. Assist in organization of Partner files and offices. Assist the Marketing Department with the coordination of...