Accounting Specialist

Job description

HIRING AN ACCOUNTING SPECIALIST IN HOUSTON: ACCOUNTABILITY: The Accounting Specialist supports the Chief Financial Officer with routine Accounting/Financial Support. ESSENTIAL FUNCTIONS: Client Invoicing: - Prepare and distribute draft invoices to PM’s for approval; and - Prepare and distribute final invoices to clients. Revise invoices as needed. - Post billing and labor adjustments. - Prepare and distribute credit memos as needed. - Contact client to ensure correct invoice formatting and procedures. Project Maintenance and Reporting: - Review project set up for accuracy and approval. Enter project billing terms. - Ensure proper compliance with client contracts/proposals. - Request and calculate SOV’s. - Run weekly profit and loss reports and distribute to Project Managers. Run labor reports as requested. Full Cycle AP: - Employee Expense Reports. - Resolve vendor/invoice issues. Vendor and consultant review, issuance. - Maintain W-9’s and 1099’s. - Maintain fixed asset and design errors book. - Maintain fringe benefits spreadsheet. Monthly End Close: - Balance AR and cash receipts and maintain spreadsheets. - Maintain and distribute monthly billing reports and spreadsheets. - Mai...