Executive Assistant (Hybrid) - School of Medicine

Job description

Scheduled Hours 40 Position Summary: Position provides administrative support to the Spencer T. and Ann W. Olin Distinguished Professor. Hybrid schedule possible. Job Description: Primary Duties & Responsibilities: Plans, prepares and arranges schedules, travel, calendar events/meeting and agendas, Zoom and Team meetings, as well as internal and external communications. Ensures all confidential administrative and correspondence files are maintained and available as needed. Responds to inquiries within scope of responsibility using discretion and independent judgment to solve problems and resolve issues. Provide information and answer both internal and external inquiries about assigned processes and projects. Prepares meeting agendas for internal and external communications. Carry out logistics for meetings and committees, including scheduling, arranging location, taking minutes, sending zoom invites if virtual and other meeting details. Communicate with attendees regarding logistics and other meeting details. Prepares presentations and reports using software including Microsoft Word, Excel and PowerPoint, with an emphasis on preparing PowerPoint. Distributes and files reports, memo...