Senior Executive Assistant I

Job description

ICON is seeking an experienced Senior Executive Assistant to provide administrative and operational support to the office of the assigned executive. This role requires a highly organized, proactive professional who can manage multiple priorities while maintaining exceptional attention to detail and discretion. The Senior Executive Assistant will play a critical role in ensuring the executives day-to-day operations run smoothly by managing schedules, coordinating communications, organizing meetings and events, and supporting both professional and personal responsibilities. This is a full-time, on-site role based at ICON’s headquarters in Austin, TX. RESPONSIBILITIES: - Manage the executives calendar, ensuring meetings, appointments, and commitments are accurately scheduled and regularly reviewed. - Coordinate meetings across internal and external stakeholders, including scheduling, reminders, and logistics such as room setup and catering when required. - Assist with email management, drafting responses, and ensuring timely communication. - Coordinate travel arrangements including booking transportation, lodging, and itineraries. - Maintain strict confidentiality and discretion with...