Senior Administrative Coordinator for Signature Events

Job description

Position Summary The Senior Administrative Coordinator provides comprehensive administrative support to the Signature Events team by managing documents, processing financial transactions and assisting with the coordination of event reservations. This role ensures smooth day to day departmental functioning through meticulous organization, communication, and oversight of event related administrative tasks. Position Specific Accountabilities/Responsibilities: 1. Manage administrative workflows for event logistics, including coordinating rental orders, submitting requests, and organizing pickups and deliveries. 2. Manage purchasing and tracking of event supplies, including organizing receipts, orders, will call pickups, and vendor coordination. Process invoices, reconcile expenses, and maintain accurate financial records and supporting documentation. 3. Create, update, and organize Smartsheets, Box folders, forms, and other departmental documents to ensure consistent administrative tracking. 4. Handle event related printing needs such as menus, name cards, and signage; prepare and format printed materials and ensure their placement. 5. Support inventory tracking and documentation for e...