Administrative Coordinator (Front Desk)

Job description

Job DetailsJob Location: Central Office - New Iberia, LA 70560POSITION SUMMARY The Administrative Coordinator serves as the first point of contact for visitors, employees, and callers. This role provides multi-department administrative support, ensures accurate scheduling and documentation for clients and staff, and maintains an organized, professional office environment. The ideal candidate is friendly, dependable, highly organized, and able to manage multiple priorities while maintaining accuracy and confidentiality. ESSENTIAL DUTIES & RESPONSIBILITIES: Reception & Communication: Greet and assist visitors in a professional and welcoming manner. Answer, screen, and direct incoming phone calls. Provide general information regarding office hours, procedures, and services. Verify and confirm clients’ appointments. Scheduling & Calendar Management: Enter clients’ appointments into the calendar based on appointment cards or information received. Schedule DSPs for Waiver van transport. Track and monitor van usage, mileage, maintenance needs, and key distribution. Update schedules and notify appropriate staff of cancellations or changes. Document & Records Management: Scan, upload, and f...