Conference Event Coordinator

Job description

OVERVIEW: We are seeking a highly organized and detail-oriented Conference Coordinator to support the planning and execution of large-scale conferences and events. This role plays a key part in coordinating logistics, managing data and systems, and ensuring seamless delivery of approximately 30 events annually. The ideal candidate thrives in a fast-paced environment, is comfortable managing multiple priorities, and can balance administrative execution with professional stakeholder interaction. This position requires occasional travel (10+ events per year) across North America (both in Canada & the US). This is a contract role - 12 months. Onsite requirement + travel. Potential to extend or convert to FTE. Hourly rate: $33.45 (T4): RESPONSIBILITIES: - Support end-to-end coordination of conferences, including planning, logistics, and on-site execution - Maintain and update data across multiple event management systems and internal tools - Track and report on conference attendance, meetings, and engagement metrics - Update and manage event calendars and schedules - Coordinate and maintain presenting company information, including bios and marketing materials - Manage shared mailboxes...