Office Administrative Assistant/Coordinator

Job description

OVERVIEW : The Office Administrative Assistant/Coordinator plays a pivotal role in the smooth operation of Survey, SUE, and Engineering operations. In addition to expected office logistics, you'll be responsible for overseeing training, onboarding, and safety of all Charleston team members. Keeping the team’s workspace organized, clean and efficient is crucial, including managing supply inventories. This role includes working with the company’s Fleet Manager to ensure all vehicles are safe and authorized. You will also be responsible for coordinating and creating team expense reports as well as verifying team timesheets.. DURING YOUR WORK DAY, YOU WILL: - Manage the front desk /reception area. - Assist with data entry, filing and office/workflow organization. - Create expense reports , coordinating efforts to obtain receipts from crew members and management team. - Verify SUE/Survey timesheets . - Oversee Monday morning safety meeting ; prepare safety handout by EOD on Fridays; handle room reservations. - Assist with field crew needs. - Reconcile credit cards . - Assist with coordinating PTO requests and updating work schedules for the field crews. - Handle tag renewals & registrat...