Administrative Assistant

Job description

Description The Administrative Assistant is a vital support role within our organization, responsible for providing efficient and effective administrative support to various departments and executives. This position plays a key role in ensuring the smooth day-to-day operations of the office. Responsibilities: - Utilizing DockMaster software to create work orders, manage vendors. - Formally filing and sending accounting documentation, including invoices, receipts, and purchase orders. - Managing Smartsheet to track boat preparation and deliveries for the rigging department. - Maintaining and tracking Google timesheets completed by technicians to support the rigging department. - Office Administration: Perform general office tasks, including managing phone calls, emails, and mail, and maintaining office supplies. - Scheduling: Coordinate and schedule appointments, meetings, and conference calls for executives and staff members. - Data Entry: Accurately input and maintain data in spreadsheets, databases, and other software systems. - Document Preparation: Create, edit, and format documents, reports, and presentations using Microsoft Office or other software. - Visitor Reception: Greet...