Project Coordinator - Commercial Printing

Job description

Primary Role To coordinate the production of print jobs from the moment the estimate is approved and converted to a job, ensuring on-time delivery, quality control, and clear communication between Account Management and Production using PrintSmith / Filemaker Key Responsibilities: Job Onboarding: - Receive notification from Estimator, Account Manager or Sales that a quote has been approved. - Double-check job details: quantities, materials, production notes, due dates, and attachments. Materials Management and Purchasing: - Check inventory for required paper, substrates, and finishing materials. - Place material orders with vendors based on job requirements. - Track purchase orders, confirm delivery dates, and follow up with suppliers. - Record received materials and communicate availability to production. Production Planning & Scheduling: - Assign jobs to departments (Prepress, Press, Bindery) using Filemaker - Coordinate slotting of jobs into daily production schedules. - Flag priority/rush jobs and adjust timelines as needed. Production Communication & Oversight: - Print or digitally distribute job tickets with clear specs and instructions. - Communicate special instructions or...