Administrative & Bids Coordinator

Job description

The Administrative & Bids Coordinator provides comprehensive administrative, vendor, and compliance support for operations in Puerto Rico. This role partners closely with Recruiting, Estimating, and Compliance to coordinate municipal bid submissions, maintain daily takeoff statistics, support job fairs, process vendor onboarding and invoices, and keep government and insurance documentation current. Job duties include contact with other employees and access confidential and proprietary information and/or other items of value, and such access may be supervised or unsupervised. The Company therefore has determined that a review of criminal history is necessary to protect the business and its operations and reputation and is necessary to protect the safety of the Company’s staff, employees, and business relationships. This position’s typical schedule is 40 hours per week, which may include evenings and/or weekends. - Assist the Recruiter at job fairs (on-site event logistics, applicant intake, material prep, and post-event follow-up) - Support the convention process (scheduling, registrations, booth logistics, materials, shipment coordination) - Process and pay all convention-related i...