Associate - Accounts Payable

Job description

Plans and coordinates data entry of accounts payable processing, ensuring payments are processed within due dates. Reviews invoices for accuracy, completeness & proper approvals. Matches purchase orders with invoices for payments, obtaining change orders and additional department approvals as needed. Monitors use of College credit cards, ensuring proper paperwork is received and statements are paid and charged to the appropriate departments. Processes invoice payment of expenses incurred by the College. Maintains vendor master files. Works with outside auditors gathering documentation and answering inquiries. Communicates with outside vendors and College personnel requesting information or giving notification of actions taken concerning items for payment. Answers questions from the College community on vendor payment status. Tests and verify upgrades to the ERP system. Files accounts payable records. Matches checks issued with back up for correctness of amounts, payee name and address. Researches vendor statements ensuring timely payment of invoices received. Release of electronic payments to vendors from the bank. Back up for uploading positive pay files to the bank. Monitors & re...