Assistant I, Office

Job description

JOB SUMMARY: MAJOR RESPONSIBILITIES: Functional Expertise - Plans and coordinates logistics for meetings and special events, including conference rooms, refreshments, and participant invitations. - Supports other administrative assistants with duties as needed, including covering the front desk and assembling manuals. - Coordinates office administrative functions, including maintaining office supplies, record management, and database updates. - Provides administrative support for multiple departments as required. - Coordinates special projects or assignments unique to the Operations department, including weekly and monthly reports. - Coordinates purchasing activities, reviews and reconciles purchasing card expenses, and enters information into PeopleSoft Financials for payment processing. Business Acumen: - Provides administrative support to the Operations team; prepares, reviews, and updates correspondence including letters, reports, and presentations; and reviews and screens email. - Develops standard and ad-hoc reports and analyzes and summarizes data for management use. - Serves as an administrative resource for internal employees and provides information and interpretation of...