AP/AR Coordinator

Job description

Job Title: AP/AR Coordinator Department: Accounting / Administration Reports To: Controller Position Overview: The AP/AR Coordinator supports the company’s financial and daily office operations. This role handles Accounts Payable (AP) and Accounts Receivable (AR) while also serving as the primary front desk and office support contact. This position requires strong organization, attention to detail, and the ability to manage multiple tasks. The coordinator works closely with the Controller to keep daily operations running smoothly. Work Schedule: Monday–Thursday: 8:00 AM – 5:00 PM (1-hour lunch) Friday: 8:00 AM – 3:00 PM (1-hour lunch) Core Responsibilities: Accounts Payable (AP): - Process vendor invoices accurately and on time - Keep AP records organized and up to date - Prepare payments (check, ACH, or wire) - Reconcile vendor statements and fix discrepancies - Respond to vendor questions the same business day - Record journal entries - Work with the Controller on questions or issues Accounts Receivable (AR): - Create and send customer invoices on schedule - Apply payments and keep AR records current - Review aging reports and follow up on overdue accounts - Communicate with cust...