Executive Administrative & Event Support Coordinator

Job description

This role provides administrative, organizational, and communication support to the Sales, Catering, and Event Management teams. The focus is on internal coordination, documentation, scheduling, and communication flow, ensuring that team members have the information and tools they need to execute their responsibilities effectively. This position does not carry sales goals, revenue responsibilities, or client-ownership duties. The coordinator serves as a central administrative resource, helping maintain accuracy, consistency, and efficiency across departments while supporting the hotel’s overall event and group activity. Responsibilities: Qualifications: - Serve as an initial administrative point of contact for incoming calls and inquiries, routing information to the appropriate team member in a timely and professional manner. - Prepare clear, concise internal communications, schedules, and updates that support the work of the Sales, Catering, and Event Management teams. - Maintain organized digital and physical filing systems, departmental documents, and shared resources. - Assist with administrative components of group and event activity, including preparing or updating rooming li...