IP Administrative Support Assistant

Job description

Overview Nelson Mullins is seeking an Intellectual Property Administrative Support Assistant to join our Boston or Minneapolis office and provide high‑volume administrative support to our Intellectual Property practice. In this role, you will work closely with IP Assistants, IP Coordinators, attorneys, and firm service departments across multiple office locations, supporting a fast‑paced and deadline‑driven IP practice. You will play a critical role in ensuring the accurate coordination, organization, and execution of administrative and practice‑related tasks that support patent and trademark matters. A Day in the Life: In this role, you will conduct conflict checks and submit New Client/New Matter Requests for new patent applications, organize and maintain client and foreign counsel correspondence in the firm’s document management system using standardized IP naming conventions, perform attorney time entry, document formatting, and production support, arrange travel and process reimbursements, review and route invoices for approval, monitor third‑party vendor correspondence, access internal IP docketing databases, prepare basic patent and trademark correspondence and routine USPTO...