Administrative Coordinator

Job description

About Us Conhagen is a global leader in rotating equipment solutions, serving the power generation, petrochemical, and industrial markets since 1942. We pride ourselves on a strong safety culture, quality workmanship, and a team-oriented environment where employees are treated like family. Position Summary: The Administrative Coordinator supports daily operations by managing timekeeping processes, handling front office responsibilities, and assisting with project documentation. This role ensures accurate time balancing, professional front desk support, and efficient coordination of administrative functions across departments. Key Responsibilities: Timekeeping & Payroll Support: - Review, balance, and audit employee timecards for accuracy and completeness - Ensure proper labor allocation to jobs, cost codes, and departments - Identify and resolve discrepancies in time reporting - Coordinate with supervisors and management for approvals and corrections - Support payroll processing deadlines and compliance requirements Reception & Front Office Duties: - Answer and route incoming phone calls in a professional and timely manner - Greet and assist visitors, vendors, and customers - Maint...